• Request for Proposals - Head Athletic Trainer Services


    The Somers Central School District is seeking proposals for a Head Athletic Trainer for the 2019-2020 school year through the 2021-2022 school year, a three-year term.

    The Somers Central School District is located in northern Westchester County, approximately 50 miles north of New York City.  The District is comprised of four school buildings, serving approximately 2,950 students.  Somers High School has a student enrollment of approximately 1,090 students in grades 9-12.

    The Interscholastic Athletic Program is headed by the Director of Athletics and is comprised of the following sports: 

    Baseball                       Golf                          Swimming 

    Basketball                    Gymnastics               Tennis        

    Cheerleading                 Ice Hockey                Track           

      Cross Country                Lacrosse                   Volleyball      

    Field Hockey                  Soccer                      Wrestling   

          Football                        Softball                                           

    Students, both boys and girls, may participate in various sports programs at the modified, junior varsity or varsity level.  Many of the varsity programs begin their practices after school at approximately 2:30 p.m.  Modified and junior varsity programs may start practices later due to Middle School dismissal times and lack of facilities for all sports teams to practice simultaneously.  Football practice usually begins two weeks prior to the start of school in September.  Other fall sports usually begin one week prior to the start of school.  Athletic contests may be held on nights and weekends.  The Head Athletic Trainer, in conjunction with the Director of Athletics, will decide which contest(s) the Head Athletic Trainer will cover.

    Attached as Appendix A is a sample contract for athletic trainer services that the vendor would be expected to sign.  This contract highlights services to be provided, insurance requirements, representations required and other matters related to the services to be provided.  Any vendor submitting a proposal should familiarize themselves with the contents of this contract.  Submission of a proposal will indicate that the vendor is able to perform athletic training services in compliance with the terms and provisions of the sample contract that is attached hereto as Appendix A.

    The proposal should clearly state the annual cost for services.  If there are any exclusions, please specifically identify them.  The District has an overall budget figure for athletic training services.  It is calculated that the Assistant Athletic Trainer will use approximately half of the budgeted amount.  Please know that school districts are under a tax levy cap which is CPI or 2%,whichever is less.  It would be expected that subsequent years’ increases would not exceed this 2% cap figure.

    Proposals should detail all relevant athletic training work and educational experience of the vendor.  Proposals will be evaluated by a committee of the School District that will include the Director of Athletics, the Business Official and other staff members.  During the evaluation process, the School District may request additional information or clarification from those submitting proposals.  It is anticipated that the selection of the vendor will be completed by the end of July.

    This Request for Proposal (“RFP”) does not commit the School District to award a contract, pay any cost incurred in the preparation of a proposal in response to this RFP, or to procure or contract for services. The School District intends to award on the basis of the best interest and advantage to the School District, and reserves the right to accept or reject any or all proposals received as a result of this RFP in part or in its entirety, to negotiate with all qualified proposers, or to cancel this RFP in part or in its entirety, if it is in the best interest of the School District to do so.  The School District may select as the proposal which, in the School District’s sole discretion and with whatever modifications the School District and the proposer may mutually agree upon, best meets the School District’s requirements whether or not that proposal has the lowest prices.  No proposer shall have any legal, equitable or contractual rights of any kind arising out of its submission of a proposal except as and to the extent that the School District, in its sole discretion, shall enter into a contract with the proposer that is selected as the successful vendor.

    All proposals must be received by 2:00 p.m. on Thursday, July 11, 2019.  Any proposal received after this deadline will be returned unopened to the vendor.  Each vendor is to submit one original and two copies of the proposal.  All proposals must include fully completed Forms #1, #2 and #3.

    Via U.S. mail to:

    Mr. Kenneth Crowley, Assistant Superintendent for Business

    Somers Central School District

    P.O. Box 620

    Lincolndale, New York 10540

    Via hand delivery to:

    Kenneth Crowley, Assistant Superintendent for Business

    Somers Central School District

    240 Route 202

    Somers, New York 10589

    Proposals are to be submitted in a sealed envelope clearly labeled: “School District Head Athletic Trainer Proposal.”  Each proposal should include contact information (name of the individual or firm, address, telephone number, official signature and date).

    Inquiries – All inquiries regarding this request for proposal should be directed to:

    Roman Catalino, Director of Athletics, 914 248-7315, or

    Kenneth Crowley, Assistant Superintendent for Business, 914 277-2410

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